Town Clerk's Mesage

Roles of Town Clerk

To manage, coordinate and provide strategic leadership on the development, interpretation and implementation of National Policies, programmes and Council bye-laws for the Municipality.

Key Outputs

     Implementation of national policies, programmes, council decisions, and projects in the municipality managed, coordinated, monitored and evaluated

     Council advised on technical, administrative and legal matters pertaining to the management of the Municipality

     Plans and budgets for Council activities developed and Coordinated

     Acquisition, utilization, maintenance and accountability for the human, financial and physical resources of the Municipality managed

     Performance of staff in the municipality supervised and evaluated

     Collaboration linkages with other Local Councils and organisations both within and outside the Municipality on matters pertaining to development enhanced

     Taxes assessed and licenses for operating business in the Municipality awarded

     Mobilisation of the Municipality community for development purposes supported

     Effective physical planning of the Municipality supported and structural plans approved and Infrastructure in the Municipality including roads and buildings developed and maintained.

Key Outputs

     Implementation of national policies, programmes, council decisions, and projects in the municipality managed, coordinated, monitored and evaluated

     Council advised on technical, administrative and legal matters pertaining to the management of the Municipality

     Plans and budgets for Council activities developed and Coordinated

     Acquisition, utilization, maintenance and accountability for the human, financial and physical resources of the Municipality managed

     Performance of staff in the municipality supervised and evaluated

     Collaboration linkages with other Local Councils and organisations both within and outside the Municipality on matters pertaining to development enhanced

     Taxes assessed and licenses for operating business in the Municipality awarded

     Mobilisation of the Municipality community for development purposes supported

     Effective physical planning of the Municipality supported and structural plans approved and Infrastructure in the Municipality including roads and buildings developed and maintained.

Key Functions

     Managing, coordinating, monitoring and evaluating the implementation of national policies, programmes, Council decisions and projects in the municipality;

     Advising Council on technical, administrative and legal matters pertaining to the management of the Municipality

     Developing and Coordinating plans and budgets for Council activities;

     Managing the acquisition, utilization, maintenance and accountability for the human, financial and physical resources of the Municipality;

     Supervising and evaluating performance of staff in the municipality;

     Enhancing the collaboration linkages with other Local Councils and organization both within and outside Municipality on matters pertaining to development;

     Assessing taxes and awarding licenses for operating business in the Municipality;

     Mobilizing urban community for development purposes;

     Supporting proper physical planning for the Municipality and approval of structural plans; and

     Developing and maintaining infrastructure in the Municipality including roads and buildings.

DEPUTY TOWN CLERK

To Assist the Town Clerk in providing efficient and effective administrative services to the Municipality

Key Outputs

     Administration within the Municipality supervised

     Effective implementation of Council resolutions, development projects and programs in the Municipality monitored and evaluated

     Financial transactions at the division level supervised

     Taxes for operating business in the division assessed and licenses awarded

     Efficient and effective management of markets and parks supported

     Collection of local revenue within the division managed and accounted for

     Local Governments legislation pertaining to Town Council level administration interpreted

     Administrative support services to all Departments provided

     Enforcement of Law and order facilitated

     Human Resource Management policies and guidelines implemented and Council property and records safely kept and maintained

Key Functions

     Supervising administration within the Municipality

     Advising, monitoring and evaluating the effective implementation of Council resolutions, development projects and programs in the Municipality

     Supervising financial transactions at the division level

     Assessing taxes and awarding licenses for operating business in the Municipality

     Interpreting local governments legislation pertaining to the administration of Town Council

     Supervising the effective implementation of council resolutions, social services and service delivery within the division

     Managing the utilization and safe custody of Council assets and records

     Planning, budgeting for and supervising the activities of the Administration Department and Facilitating the implementation of Council policies, bye laws and regulations within the department

ASSISTANT TOWN CLERK

To provide efficient and effective administrative services in the Urban Council.

Key Outputs

     Administration services within the Urban Council supervised

     Facilitation of the Urban Council managed

     Urban Council inventory on property and assets maintained

     Taxes assessed and collected

     Markets and Parks efficiently and effectively managed

     Local Revenue mobilized and collected within the Urban Council

     Community linkage with the Urban Council enhanced and Community compliance to council resolutions enforced.

Key Functions

     Supervising Administrative services within the Urban Council

     Managing the facilitation and logistics of the Urban Council

     Maintaining Urban Council inventory on property and assets

     Assessing and collecting Taxes

     Managing Markets and Parks efficiently and effectively

     Mobilizing and collecting Local Revenue within the Urban Council

     Enhancing Community linkage with the Urban Council and Enforcing community compliance to council resolutions.